Increased Security for Webex Recurring Meetings

Effective immediately, Webex Meetings, Events and Trainings will have a unique Host Key* generated for each occurrence of a recurring series. This means that if you previously made note of the Meeting Number and Host key for your recurring series, you will now need to check prior to each session for the new Host Key.

Why has this change been implemented? To prevent unauthorized use of the Host Key (or PIN), making your classes, meetings, and events even more secure.

What does this mean for you? It may not affect you at all, as most people do not need the Host Key to start and run Webex sessions. If you need to find your Host Key for a meeting, go to your account at uww.webex.com or to Host Information in the Outlook appointment.

Who will be impacted? Anyone who uses a Cisco Webex Control Panel to start Webex sessions in HyFlex Video-enabled classrooms or Video-enabled conference rooms will need to note the new Host Key for every recurrence. Anyone who uses or shares the Host Key for Meetings, Events, or Trainings will want to make note of this change.

When does this take effect? Immediately. It applies to previously scheduled sessions, so any Webex session moving forward will have a new Host Key after the scheduled time ends.

Does this only affect recurring meetings? No, the Host Key for any Webex session will renew when a session ends after its scheduled time.

*A Host Key (PIN) is a six-digit code generated when a Webex session is scheduled. The Host Key may be used to reclaim the host role within a live session, or it can be used to start a meeting from a video system.

Enter your Webex Host Key (PIN) when starting a meeting from a Cisco Touch Panel in our HyFlex Video-Enabled classrooms and conference rooms.

UDOIT Course Accessibility Checker Available!

We are excited to announce the immediate availability of the UDOIT tool inside of your Canvas courses! UDOIT (Universal Design Online content Inspection Tool) is a cloud based tool designed to identify accessibility concerns and provide improvement suggestions for your Canvas courses.

The tool can be accessed by clicking UDOIT Cloud on the course navigation menu inside of your Canvas course.

Additional details on how to utilize the tool are located at: Canvas (Accessibility) – Using the UDOIT Cloud Accessibility Tool.

We will also be offering 30 minute training courses which will demonstrate how to use the tool in your Canvas courses. Workshop information is listed below.

EVENT NAMEDATE/TIMELOCATIONREGISTER
Creating Accessible Canvas Courses with UDOITThursday, October 15th
1:00pm – 1:30pm
WebexRegistration
Creating Accessible Canvas Courses with UDOITFriday, October 16th
11:00am – 11:30am
WebexRegistration
Creating Accessible Canvas Courses with UDOITMonday, October 19th
10:00am – 10:30am
WebexRegistration
Creating Accessible Canvas Courses with UDOITTuesday, October 20th
3:00pm – 3:30pm
WebexRegistration

If you have any questions about these sessions, please reach out to the UW-W Learning Technology Center.

Poll Everywhere Scheduled Maintenance: October 10th-11th

From Saturday, October 10 at 11:00 pm to Sunday, October 11 at 3:00 am, Poll Everywhere will undergo scheduled maintenance. During this time, you may experience service interruptions when accessing Poll Everywhere on the web or through their apps. In addition, you will also see a friendly reminder when using Poll Everywhere on the web as we get closer to the scheduled maintenance.

Logos | Poll Everywhere

We sincerely apologize for any inconvenience this may cause. You can see status updates at status.polleverywhere.com, including a final update when service is fully restored.

Thank you for using Poll Everywhere.

Managing the HyFlex Classroom (9/24/20)

If you are currently teaching in a HyFlex/video-enhanced classroom, or are interested in teaching in one in the future, please consider joining the Learning Technology Center for a session on “Managing the HyFlex Classroom” this Thursday (9/24/20) at 9:00 AM.

If you are interested in this session, please register using this link, so that you can receive the Webex Meetings invitation. Please note that you will need to login using your UWW credentials to register.

If you have any questions about this session, please contact the Learning Technology Center.

Tales from “HyFlex” So Far (9/17/20)

With a few weeks of the fall semester now behind us, please consider joining the Learning Technology Center for a session on teaching in a “HyFlex” style so far this semester. This session takes place on Thursday September 17th at 9:00 AM, and will feature an instructor panel discussing their experiences so far this semester in teaching in this format.

If you are interested in this session, please register using this link so that you receive the information for the Webex Meeting. (Please note that you will need to log in to register)

If you have any questions, please contact the Learning Technology Center.

Webex Update (9/15/2020) – Breakout Sessions!

On Tuesday, September 15, Cisco will deploy additional updates to Webex Meetings. The highlights of these additional features are below. Full release notes are also available

Video Breakout Sessions in Webex Meetings
Breakout sessions allow you to place your meeting participants into smaller groups to collaborate and share ideas. Inside of the breakout session is like being in a smaller meeting, complete with audio and video where participants can collaborate and share content, or even ask the host for help from the main session. For more details, you can explore these capabilities in depth. UWW users may have up to 100 breakout sessions per meeting with a maximum of 1,000 meeting participants.

To sign up for a training session on Breakouts please see our calendar.

Be sure anyone participating in a Webex Meeting on a mobile phone or mobile device updates the app on their device. While they will be able to join the meeting, they will not be able to go into a breakout session until they update the app. UWW owned devices will automatically update, but student apps and devices may not.

View of Breakout session tool within Webex Meetings

In-Meeting Cohost Role
As a meeting host, you can now assign other meeting participants as cohosts. Cohosts share your host-level privileges like muting and unmuting other participants, moving participants to or admitting participants from the lobby, and more!

You can assign cohosts on the fly, directly in-meeting, by right-clicking the participant and changing their role to Cohost. You may have as many cohosts in a meeting as you wish.

The following features aren’t currently supported in a breakout session and will be addressed in a future release:

  • Raise hand, People Insights profile, and the notes taker role
  • Closed captioning
  • Recording breakout sessions
  • “Optimize for motion and video” content sharing
  • Sharing web browser or multimedia
  • Annotation and Whiteboard
  • Live streaming
  • Polling
  • Saving chat
  • Users who join from the Webex Meeting web app can’t share content

Grid Layout for Cloud Recordings
With the grid layout becoming the default experience in Webex Meetings, meeting recordings will default to the grid layout in this update for new and existing Webex hosts. This applies to both Webex Meetings and Webex Events. To return to previous settings or make changes to your recording preferences, sign in at uww.webex.com, navigate to Preferences and then select the Recordings tab. Be sure to hit SAVE!

Recording settings in your preferences

Participant Content Sharing
Hosts can now allow the participants to share their screen during scheduled meetings or Personal Rooms meetings.

Additional attendee settings

If you have any questions or concerns, please contact the UW-W Learning Technology Center.

Call: Fall 2020 Institute for Online Teaching

fall learning
The Call for the Fall 2020 asynchronous Online Teaching Institute is now open.


The UW-Whitewater Learning Technology Center (LTC) is pleased to announce that applications are now open for a Fall 2020 Institute for Online Teaching which will pilot fully asynchronous delivery of the institute. The overall goal of the institute is to align quality course design with best practices in online teaching, preparing faculty for online course development, and teaching in future academic terms.

This Fall Institute is designed to be fully asynchronous and completed over a ten week period. The course models a fully online course including readings, materials, and short homework assignments. Participants will be required to build a fully online unit of a course they could teach.

We will be accepting 25 applicants into the Institute for Online Teaching this fall. Preference will be given to those faculty and full-time instructional academic staff who fully complete the application in a first come, first serve basis and who have not previously completed the Online / Blended teaching Institute since the summer of 2018. Once we accept 25 applicants, we will close the application. Applicants will be emailed regarding their acceptance on Friday, September 18, 2020 and be enrolled in the Canvas course site. Those who complete the Institute will be eligible for a $500 stipend through the UW System Online Learning Initiative.

The application takes approximately 10 minutes to complete. Any incomplete applications may be rejected. We recommend completing the application on a computer, as some questions involve typed responses.

For any additional information or questions, please contact the LTC.
Learning Technology Center
(262) 472-1004
ltc@uww.edu

Apply here: http://uwwhitewater.co1.qualtrics.com/jfe/form/SV_bHHZ00F1HaqPU8t

Webex Update (9/8/2020)

On Tuesday, September 8, Cisco deployed the Webex Meetings 40.9 update. The highlights of this release are listed below. Full release notes are also available. Please note, some of the updates outlined in the full release notes are not yet available. We expect these to launch next Tuesday, September 15.

Optimized Audio and Video Preview
The larger, optimized Audio/Video Preview window makes it easier to look your best and find the settings you need before joining a meeting.

Webex preview window

Updated Controls in Meetings and Events
The look of the controls in Meetings and Events has changed to make them more intuitive and easier to use. Meeting controls are now clearly labeled and located at the bottom of your meeting window, which means you’ll always have them in sight, but without them covering up shared content or video.

Clear and easy-to-find meeting controls

Contextual Option Menus
Audio settings and camera settings can now be conveniently accessed in the menus at the right of their respective mute and camera buttons.

An easier way to adjust your setting

Consolidated Panel Controls
Panel controls (like Participants, Chat, and Q&A) can be found towards the right, where the panel opens.

Panel controls

Additional Virtual Background Improvements and Support
Cisco has added more virtual background images to choose from in your Meetings and Events. The virtual background feature is now supported on Macs with dual-core processors.

Virtual background preset images

Other Updates to Note:
-Users of Amazon Echo Show or Google Home Hub Smart Display devices will now be able to use Webex Meetings on these devices. Amazon Echo Show devices will be able to display meeting and recording lists, as well as play back recordings. Google Nest Hub devices will be able to display meeting and recording lists, play back recordings, and schedule meetings.
Facebook Portal users will now be able to leverage their Webex Meetings app directly from all Facebook Portal devices! The experience will match what currently exists in the Android app.
Cisco is officially retiring Support for Internet Explorer 10 and Windows 7. While users on these platforms won’t be prevented from joining or starting meetings, Cisco will no longer provide bug fixes or updates for this operating system and browser going forward.

If you have any questions or concerns about this update, please contact the UW-W Learning Technology Center.

Summer Flexible Blended Faculty Development Workshop Series Fall 2020 “Reprise”

The Learning Technology Center’s (LTC) 2020 Summer Flexible Blended Faculty Development Workshop Series was one of the most popular offerings in LTC history!

Given the popularity of this series, we have put together a fall “reprise” of this series highlighting many of the most popular sessions in a shorter format. The “Blending Face-to-Face and Online Assessment” sessions are even all available in one day on Friday, September 11th.

Planning for Flexibility:

Using Technology for Learning in the Physical and Online Classroom (Thursday, September 10th at 9:00 am)

Blending Face-to-Face and Online Assessment:

Assignment Options (Friday, September 11th at 9:00 am)

Peer Review of Student Work (Friday, September 11th at 10:00 am)

Exams & Quizzes (Friday, September 11th at 11:00 am)

The Blended Class:

Instructor Presentation of Content Part I (Tuesday, September 15th at 9:00 am)

Instructor Presentation of Content Part II (Wednesday, September 16th at 9:00 am)

Student Presentations (Friday, September 18th at 9:00 am)

Student-Student Interaction (Monday, September 21st at 9:00 am)

These sessions are applicable to instructors teaching online, hybrid, remote, HyFlex, or even potentially traditional face-to-face.

If you have any questions, please contact icit-techpilots@uww.edu

Canvas Embedded Video Issue

With the latest versions of Google Chrome and Safari, an issue can occur when videos from Rev (http://streaming.uww.edu) are embedded inside of your Canvas course.

We are currently working on a solution. In the meantime, please use one of the following workarounds:

Workaround 1: Use a web browser other than Google Chrome or Safari to access the video in the Canvas course.

Workaround 2: Login to streaming.uww.edu first, and then load the link in Canvas. This will allow the video to load as expected in Canvas. This does work in both Google Chrome and Safari.

Workaround 3: The issue is only impacting videos that are embedded in Canvas. As a workaround, you could change the embedded video to be a link instead. Instructions are available at: https://spaces.uww.edu/x/F4Gc

If you have additional questions about this issue, please contact the Learning Technology Center.