Campus members will see new Webex Suite logos starting on Tuesday, June 15. Cisco announced new branding for the Webex Suite, which will affect the way Webex application logos will appear on desktops, web browsers, and mobile devices. Any new downloads of applications in the Webex Suite will have the new logo as well.
Webex by Cisco, the new Webex brand system, is designed to reflect Cisco’s guiding design principle: inclusion. The new Webex logo is a “W” in the form of a rotating double helix, symbolizing two hands coming together.
Along with the updated look, on Tuesday, June 15th, Cisco released the Webex Meetings 41.6 update. Highlights of this release are listed below with full release notes also available.
Optimized Shared Content dialog box: An updated look and feel to the share content box will make it easier to find the options you’re looking for, without having to scroll as much.
New Sharing Icon: With the updated Webex branding, you’ll see the sharing icon has been updated as well. This new look indicates who has the presenter role.
Layout Optimization Features:
Scale the filmstrip in both the Stacked and Side-by-side views by dragging to make the filmstrip bigger or going the other way to hide the filmstrip by collapsing it completely.
Hosts and cohosts will have a new option when syncing their stage to “Lock attendee view on stage only,” which hides the filmstrip from attendees’ views, so they can only see what’s on stage. This prevents attendees from being able to change to a different view and can be useful when hosts want complete control over who attendees can and can’t see at any given time. Additionally, a new “Stop” button will make it easier to stop syncing your stage.
Web App Attendee Functionality: Attendees, hosts, and cohosts who join from the Web App will see greater parity in functionality for answering Q&A, video layouts, and syncing their stage.
Stop Video for Attendees: Meeting hosts can now stop video coming from video devices and mobile attendees. When any of these attendees leave and re-join the meeting, their video will start, even if it had been stopped previously by the host.
Share Post-Meeting Content to the Webex (Teams) App: From the post-meeting web page, share meeting content to an existing or newly created space in Webex (Teams) to continue collaborating.
Recording Availability Indicator Icon: Your Recorded Meetings page will now display within how much time the recording will be generated, which is typically within 24 hours, depending on file size and bandwidth.
Tool Tip for Customizing the Stage: Participants will see animated tool tip in the stage views to quickly show how they can customize the stage by drag and dropping participants from the filmstrip onto the stage.
Webex Events (New)Now Available: This update brings a new service called Webex Events (New), which includes many of the advanced features you’re familiar with from Webex Meetings, as well as some from Webex Events (Classic). When scheduling a Webex Event, you will have the option to use the New or Classic service.
Look for training and additional resources to be available soon!
You may see this highlighted next time you sign in to uww.webex.com with a walk-through.
Webcast mode is not available on our account.
Webex (Teams) 41.5 Update
Full-Featured Meetings: When you join a Webex Meetings scheduled or Personal Room meeting using Webex (Teams), you’ll have access to full-featured meetings, which offers you most of the Webex Meetings features even when you join from Webex (Teams). These features include stage view, breakout sessions, reactions, Webex Assistant, and People Insights profiles.
Webex (Teams) meetings from a space will remain unchanged at this time. Mobile users will see Webex Meetings launch when they join.
Schedule Webex meetings right from the app: No need to go outside the app to schedule your standard and Personal Room meetings. Add important meeting details, check the availability of the attendees, and send out the invites right from the Webex (Teams) app.
Additional In-Meeting features: No more self view when your video is off; shared content is automatically optimized; a new Stop Sharing button for ease; new connection and computer indicators will help meeting quality; and the ability for hosts to turn off attendees videos will improve Webex (Teams) meetings.
Messaging Updates: Mark messages as unread, move quickly between spaces you’ve visited with navigation history, and choose your default tab when the app opens.
Webex now on Linux: All the core capabilities are in a single app for Linux users, with the full-featured meetings to be added soon.
Due to a state-initiated project, a temporary power shut-off of the UW-W data center will be required to complete planned maintenance.
Based on the academic calendar and after consulting with a variety of academic, functional and governance areas on campus, it was determined that the least disruptive timeframe would be to start the outage at 6 p.m. on Friday, May 21st, with a targeted return to full service by 8 a.m. on Saturday, May 22nd.
During this maintenance window, all IT services, applications, and web pages will be unavailable so please plan accordingly.
We would like to thank those who provided feedback regarding this planned maintenance, specifically the Department Chairs, University Technology Committee, and Campus Business Representatives.
If you have any questions, please contact the Help Desk.
Registration to attend the FREE Learning Technology Development Council’s 2021 Virtual Showcase, themed Transforming the Future of Education is now open! The showcase will be held June 15 and 16, 2021.
Keynote speakers include Bryan Alexander, author of “Academia Next: The Futures of Higher Education,” and Kathe Pelletier, Director of Teaching and Learning with EDUCAUSE. They, along with instructors and staff throughout UW-System, will reflect upon ideas and innovations, lessons learned, the technologies utilized, and the experiments tried over the last year that may shape future educational opportunities.
Applications are open for the Summer 2021 Online Blended Institute. The overall goal of the institute is to align quality course design with best practices in online teaching, preparing faculty for online, remote, hybrid or blended course development, and teaching in future academic terms.
This Summer Institute is designed in a hybrid modality combining a series of short online workshops and asynchronous materials in Canvas. The course models hybrid and remote modalities including readings, materials, and short homework assignments. Participants will be required to build a fully online unit of a course they could teach.
There are four synchronous workshops scheduled from 10:00 am to noon starting Wednesday July 7th.
Wednesday, July 7, 2021: 10:00am – Noon Wednesday, July 14, 2021: 10:00am – Noon Wednesday, July 21, 2021: 10:00am – Noon Wednesday, July 28, 2021: 10:00am – Noon
Submission of final Institute content Monday, August 9th, 2021.These will include a student panel discussion and a peer to peer review session to share ideas and collaborate on online course designs in progress. Additional faculty guests will share their existing online course designs.
We will be accepting up to 25 applicants. Preference will be given to those faculty and full-time instructional academic staff who fully complete the application in a first come, first serve basis and who have not previously completed the Online / Blended teaching Institute since the summer of 2018.
For any additional information or questions, please contact the LTC. Learning Technology Center (262) 472-1004 email@example.com
TechTalks: Technology administrators, instructional designers, and instructors are invited to create brief (5-15 minutes) pre-recorded videos explaining how to use a tool or certain applications of the tool. The focus of the TechTalk should be training or demonstration.
Traditional conference presentations: Sessions will be 30 minutes and will consist of 20 minutes of presentation and 10 minutes of Q&A. Presentation materials and proceedings are welcomed and will be shared on the LTDC Virtual showcase website.
This year’s LTDC Virtual Showcase will include three tracks. Proposals from instructional designers, instructional technologists, faculty and instructors are invited around the following tracks:
Student Experience and Success: This track explores ways in which the student experience has changed within the new learning modalities due to the addition of equity, diversity and inclusion (EDI) practices, Universal Design for Learning (UDL) practices and accessibility practices. How has shifting from face-to-face instruction to multiple modalities impacted the student experience or their success?
Online Instructional Pedagogy: This track explores how online education has impacted course design and layout, synchronous/asynchronous techniques for engagement and motivation, group work, activity or assessment creation, or other learning designs and lessons learned. What instructional challenges have you overcome as you have learned about online instruction? What are some key takeaways or lessons learned over the past year that you would like to continue to develop?
Leveraging Learning Technology: This track explores the use of various tools, technologies and teaching strategies used to enhance student learning, create efficiencies, or promote engagement. How have you used certain technology or tools to enhance your teaching and the student experience? What tools have intentionally made the online student experience more equitable, efficient or engaging?
Proposals may be submitted for presentations or TechTalks. If you are interested in presenting on multiple topics, please fill out the online submission form for each topic. Proposals will be reviewed by the LTDC Virtual Showcase Planning Committee, and all participants will be notified of participation within the showcase on Monday, May 3, 2021. https://uwsystemadmin.qualtrics.com/jfe/form/SV_508e664pbXufxC6
Poll Everywhere strives for continuous product improvements and we’re committed to keeping you in the loop on key changes in your account. Starting on Monday, January 25th, 2021, activities in the Trash folder will be automatically deleted after 30 days.
After deleting an Activity, you will have 30 days to restore it from your Trash. Otherwise, it will be permanently removed. Once an Activity has been permanently removed, it will no longer be recoverable by you or the Poll Everywhere team.
Thank you for using Poll Everywhere to engage students in your classes. We hope you’ve been enjoying the new features designed to support remote teaching and learning!
If you have any questions, please contact the Learning Technology Center at firstname.lastname@example.org.
Webex Meetings now allows meeting hosts to setup meeting breakout sessions and pre-assign invitees to specific sessions while schedule the meetings. For full details on how to use pre-assignment for Webex Meetings, see Cisco’s article “Preassign Participants to Breakout Sessions.”
Breakout sessions can be assigned in advanced using the web scheduler one of two ways:
Instructors: If you schedule your class virtual meetings in Canvas, you can take advantage of this feature, but it will mean that students will not need to log in to Canvas to join the meeting, thus making the attendance feature less accurate.
By importing a CSV file of your students to the meeting in your account, you will effectively invite them through the web scheduler. This action will send them an invitation email with the meeting link.
Things for everyone to keep in mind:
If you currently have a meeting scheduled from your account, you can edit the meeting to include pre-assignment.
A meeting previously scheduled through Outlook can not be edited it to allow for pre-assignment.
When using a CSV file, download the template (see image below) and enter the names of the breakout sessions as well as the email addresses for your attendees, which will automatically invite these people to your meeting.
The UW-Whitewater Learning Technology Center (LTC) is pleased to announce that applications are now open for a Winterim 2021 Online Teaching Institute in a shortened hybrid format. The overall goal of the institute is to align quality course design with best practices in online teaching, preparing faculty for online course development, and teaching in future academic terms.
This Winterim Institute is designed in a hybrid modality combining a series of short online workshops and asynchronous materials in Canvas. The course models hybrid and remote modalities including readings, materials, and short homework assignments. Participants will be required to build a fully online unit of a course they could teach.
There are six required synchronous workshops M/W/F scheduled from 1:00 pm to 2:00pm in Webex from January 4 through January 15. These will include a student panel discussion and a peer to peer review session to share ideas and collaborate on online course designs in progress. There will also be additional optional Canvas labs. Final course materials will be due January 29th.
We will be accepting 25 applicants into the Institute for Online Teaching this winter. Preference will be given to those faculty and full-time instructional academic staff who fully complete the application in a first come, first serve basis and who have not previously completed the Online / Blended teaching Institute since the summer of 2018. Once we accept 25 applicants, we will close the application. Applicants will be emailed regarding their acceptance on Wednesday, December 16, 2020 and be enrolled in the Canvas course site.
The application takes approximately 10 minutes to complete. Any incomplete applications may be rejected. We recommend completing the application on a computer, as some questions involve typed responses.
For any additional information or questions, please contact the LTC. Learning Technology Center (262) 472-1004 email@example.com
Effective immediately, Webex Meetings, Events and Trainings will have a unique Host Key* generated for each occurrence of a recurring series. This means that if you previously made note of the Meeting Number and Host key for your recurring series, you will now need to check prior to each session for the new Host Key.
Why has this change been implemented? To prevent unauthorized use of the Host Key (or PIN), making your classes, meetings, and events even more secure.
What does this mean for you? It may not affect you at all, as most people do not need the Host Key to start and run Webex sessions. If you need to find your Host Key for a meeting, go to your account at uww.webex.com or to Host Information in the Outlook appointment.
Who will be impacted? Anyone who uses a Cisco Webex Control Panel to start Webex sessions in HyFlex Video-enabled classrooms or Video-enabled conference rooms will need to note the new Host Key for every recurrence. Anyone who uses or shares the Host Key for Meetings, Events, or Trainings will want to make note of this change.
When does this take effect? Immediately. It applies to previously scheduled sessions, so any Webex session moving forward will have a new Host Key after the scheduled time ends.
Does this only affect recurring meetings? No, the Host Key for any Webex session will renew when a session ends after its scheduled time.
*A Host Key (PIN) is a six-digit code generated when a Webex session is scheduled. The Host Key may be used to reclaim the host role within a live session, or it can be used to start a meeting from a video system.