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HPSM Tips & Reminders: Closing Process Reminder and a Bonus!

When you close an incident ticket, move the status to “resolved” and HPSM will take care of the rest. If the “Notify By” is set to email, HPSM will send the automated email and close the request. If the “Notify By”  is set to phone call, the Help Desk will make the phone call to let the requester know the ticket is closed, then the Help Desk will close the ticket.

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Divisional Meeting Panel Questions: Part 1 (Bonus!)

Q: I used to be able to search for items in the catalog. Why does the search no longer work?

A: Searching on the self-serve portal works well. If you enter a search term, you will see the service, support and any KB articles related to the service. Once you find the item you are looking for, select it and complete the request. If you are in the HPSM interface, you can select a category to get a short list of what is included in the category. At this time, the search for a specific term does not work. It will be reviewed in the future.

Q: When working on Incidents as a technician, why do additional required fields keep popping up after I change a setting and hit save?

A: Some of the fields become mandatory based on the service selected. This allows for necessary information to be collected as the ticket moves along. The fields that are required are consistent, so as you get familiar with using HPSM, you will know what is required when.

Q: Why does the new HPSM implementation have so many additional clicks to work with tickets from the technician interface?

A: The short answer is: the new HPSM system collects more information, so there are more clicks to go with it.

Q: How can HPSM automatically email a ticket update (not closure) directly to the customer?

A: There are a few ways to provide updates to customers. If the customer uses the self-serve portal, there is a checkbox “Visible to customer” that can be used to show the activity on the portal. If you want to email the customer, you can use the More option from the navigation bar, then select Notify. The ticket will be referenced in the email and you can add your information about the ticket in the email. These emails are not tracked in HPSM

Q: How can I open a ticket automatically from an email?

A: We do not have that functionality implemented at this time. HPSM does support it, so it will be evaluated in the next phase of the deployment project.

Q: HPSM seems to be a ticketing system. What does HPSM actually stand for?

A: HPSM is, in fact, a ticketing system. HPSM stands for: Hewlett-Packard Service Manager

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Divisional Meeting Survey Results

Thank you for taking the follow up survey from the Divisional Meeting. Twenty-eight completed the survey, and you overwhelmingly liked the interactive activities. We also received excellent feedback from you. Rather than transpose the results, here is the raw survey report.

In the coming days, I’ll post written answers to the panel questions. There were also a few other questions that weren’t answered at the Divisional Meeting that I’ll include. You are encouraged to use the comments section of this blog to ask additional questions – or just questions in general – and we’ll post the answers here. If you prefer anonymous, let me (Ben) know and I’ll set up a link.

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HPSM Tips & Reminders: How to update KB Articles

If you need to update knowledgebase articles for your service or a service you support, navigate to Knowledge Management, then select Contribute Knowledge. Once you have added your information, be sure to notify the service owner so they can review and approve your contribution to make it searchable. You can find more documentation on how to create and update KBs by searching for “Knowledge” in the Knowledge Management -> Search Knowledgebase area of HPSM.

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HPSM TIPS & REMINDERS: Required Fields

Supplying sound data is a critical component of strong communication. When you are creating a ticket, make sure you fill out the required fields for the request with real information. If the field is required, it is because the information is needed to complete the work on your request or incident. Putting in data that is not useful will only result in delays to getting the work completed. If you are not sure what information to put into a required field, be sure to ask.

Have a question about using HPSM? Submit your question for the Fall 2016 Divisional Meeting using this link.

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Divisional Meeting Action Item

As you all know, in October we went live with the new release of HPSM. It was much more than technology change, many processes associated with providing support and services to our customers changed as well. Now that we have been using the new system for a few weeks, you may have additional questions about the way it functions, or about the processes that have changed.

We want to have an opportunity to respond to your questions. To that end, we are planning a brief  question/answer session during the upcoming Fall Divisional Meeting  (December 1 at 2:00 p.m.). It’s not every day that our entire team gets together in the same room, so we want to use this as a learning opportunity for all of us.

We ask that you submit your questions in advance, so we have time to research answers if needed.  Please use this link to submit questions  related to the use of HPSM and associated processes by end of day November 29th.